Incoming Students

Step 1: NOMINATION – for Partner Universities Coordinators

In order to be accepted by the School of Engineering, the HOME INSTITUTION of students selected within the framework of the Erasmus+ programme or the Cooperation agreement must send an official NOMINATION to the International Relations Office (international@ingegneria.unifi.it ) within the following dates:

Nomination deadlines:

• 1st Semester of full year:           15th March – 31st May
• 2nd Semester:                           1st September – 31st October

The nomination should include the following information for each student:

• Erasmus University Code
• Student’s Name and Surname
• Student’s email address
• Field of study
• 1st or 2nd cycle Degree course
• Period (first/second semester, full year)

Step 2: APPLICATION – for nominated students

Once we receive your nomination, our office will contact the student by email, providing all the information needed to proceed with the Application and all the documentation required. Students are required to prepare all the documentation which should be sent within the following deadlines:

Application deadlines:

• 1st Semester of full year:          30th June
• 2nd Semester:                              30th November

Documents to present:

• Enrolment Form: it must be signed and sealed by your home institution. No enrolment will be accepted if the stamp and signature are missing
• Learning Agreement: this document should be deliver through EWP if your University is connected with this new system otherwise you can dowload the file and send it via email together with the other documents. 
• Certificate of language knowledge: Italian (Level B1),  English (Level B2)
• A copy of the student’s national identity card (for EU members) or passport (non-EU members)
• Student with non EU/EEA citizenship: copy of residence permit
• Transcript of Record (Bachelor and Master Degree course)

In order to fill in the Learning Agreement, the courses information can be found on www.ingegneria.unifi.it clicking on SCUOLA – DIDATTICA – OFFERTA FORMATIVA 

All required documents should be sent by e-mail to international@ingegneria.unifi.it. 

Step 3: BEFORE ARRIVING IN FLORENCE

The International Relations Office verifies that your documentation is correct, signs the Learning Agreement and sends you formal “acceptance as an Erasmus mobility student at the University of Florence” email, along with useful information for your stay in Florence, including instructions for requesting your tax identification number (“codice fiscale”).

Before arriving in Florence, please register online by entering your personal information (see the instructions pdf).

Step 4: UPON ARRIVAL IN FLORENCE: CHECK-IN

The start date of the Erasmus period coincides with the business day (Monday to Friday) following your travel day as certified by your travel document (e.g., airline ticket, boarding pass, train ticket, highway toll payment receipt, etc.). 

Attach a copy of your travel document to your email. If the travel document is not in your name, specify this in the email, and the Office will get back to you.

If you are a student from outside the European Union, in addition to your travel document, you must also send a copy of your passport with a student visa (if required). For visa information, see the Universitaly website. If the mobility period is longer than 90 days, a residence permit is also required.

In the following days, after completing the procedure, you will receive the “statement of arrival” in digital format. You will also receive your student id number, (numero di matricola) for access to the  GCS Student Career Management (the password is the one chosen during online pre-registration) and your Unifi email address (name.surname@stud.unifi.it) that you must use for all communication with Unifi Offices. 

 After your enrolment, you need to update your personal page on GCS Student Career Management with your Italian personal information (e.g., domicile in Florence and Italian phone number). It is important that you keep it up to date.

Students are authorized to attend all the courses available during the current academic year at our School and included in the Guida dello studente, independently of cycle of study or study area.

The annual course catalog is available online in the Offerta formativa section.

List of Courses A.Y.2024-25 taught in English 

Please take note that the exams called "laboratorio" is a pass/fail system exam, no grade but the students earn credits.

Exceptionally students can choose exams from other schools (e.g.: Scuola di Scienze Politiche "Cesare Alfieri", Scuola di Giurisprudenza, Scuola di Architettura, etc.…) 

Considering that the GUIDA PER LO STUDENTE might not be published until July, you can rely on the previous one. In order to check the courses in the current academic year, students can visit the section “Ricerca Insegnamenti” in our website and insert the requested information:

- Dizione insegnamento: type the name of the course (or alternatively part of it).

- Scuola di: select the option “SCUOLA DI INGEGNERIA”

- click on “cerca”

If you click on the relevant class, you will be redirected to the details of the subject (name of the Professor, hours of class, downloadable programmes).

Please note: Once filling in your Learning Agreement, please remember to include the alphanumerical codes (ex. Course: TECNICA DELLE COSTRUZIONI, code B019542), so that it is easier to register you once all the pre-enrolment procedure is completed. Usually we recommend getting maximum 30 ECTS for 1 semester and maximum 60 ECTS for full year exchange.

ONLINE SERVICES 

Professors upload material for didactic purposes on Moodle.

Moodle is an e-learning online platform in which you can sign up to the courses and receive the didactic materials that the professor may choose to upload.

The log-in to moodle is possible only after the enrolment at the School of Engineering as you need a IS (matricola) and password.

You cannot use Moodle to register for an exam, the use of Moodle is limited to receiving documents and/or texts that the professor wants to share with the students

After starting classes, you may change the courses that do not suit you, but remember that you are allowed to do changes to the original study plan just one time per semester. Therefore, we advise you not to make changes immediately.

Change deadline:  

-        1st semester:       15th November

-        2nd semester:      15th April   

Here is the procedure for changing your classes:

1. Download the form.
2. Fill in the form and send it to the Erasmus coordinator of your University, asking to sign and stamp it (scan version is ok)
3. Mail it back to us (international@ingegneria.unifi.it) as soon as possible
4. Our Erasmus Coordinator will sign the form and we will send it to the Student Office  that will update your study plan

Please note that in order to successfully complete the change of your study plan, you have to use our form and following our procedure. If your home university needs the same procedure, we will be happy to sign also the document provided by your Home Institution but this cannot replace ours.

EXTENSION

The student can ask for an extension of the study period within one month before the end of his/her Erasmus. The extension can be up to a period of a total of 12 months but remember that you have to end your Erasmus mobility by 30th of September. Here is the procedure for extending your mobility:

1. Download the form 
2. Fill in the form and send it to your University’s Erasmus coordinator, asking to sign and to stamp it (scan version is ok)
3. Send the form approved by your University to international@ingegneria.unifi.it 
4. Our Erasmus Coordinator will sign the form and we will send it to the Student Office  that will update your dates.

The closing date of your Erasmus in Florence coincides with the date of the last exam, passed or not, or the end date of classes if no exam was taken. In the case of traineeships, the end date of the mobility coincides with the end date of the activity.

Before checking out, check on GCS Student Career Management to see whether all examinations have been recorded, fill out the “esami sostenuti” form (rtf - pdf), and submit it to international@ingegneria.unifi.it 

To avoid delays in the issuance of the final Transcript of records, while in Florence, check periodically on GCS Student Career Management the transcripts of exams taken. It is important that records are kept, even of failed exams. Hence, it is your responsibility to ask so to each Professor specifically.

By submitting the form, you communicate that you have completed the activities and wish to receive the Certification of Stay and Transcript of records. The Office will close the mobility and send the Certification of Stay and Transcript of records by email to the home university and in copy to the student

You have formally ended your Erasmus mobility period in Florence by checking out. Therefore, you can no longer take exams or other educational activities

The Certification of Stay issued upon arrival and departure is in Unifi format. No other form or declaration will be signed.

The majority of courses at School of Engineering are taught in Italian, we offers three courses completely taught in English: the Master Degree in Geoengineering (https://www.ing-gem.unifi.it/),  Master Degree in Mechanical Engineering for Sustainability (https://www.ing-mes.unifi.it/) and Master Degree in Management Engineering https://www.ing-mme.unifi.it/

List of Courses A.Y.2024-25 taught in English

Incoming exchange students must provide:

- Certified B1 level of Italian mandatory to attend courses held in Italian

- Certified B2 English mandatory to attend courses held in English

Incoming students can attend an Italian Language course without paying any fees. You can find all the information at this link: https://www.cla.unifi.it/cmpro-v-p-38.html;

Please bear in mind that the ITALIAN LANGUAGE COURSE at CLA cannot be included in the Learning agreements as it won't give you any credit (ECTS) to be registered on your final Transcipt of Records.

Please note that, even in the case of enrolling only in courses taught in English, a knowledge of the Italian language corresponding to B1 level is strongly recommended for day-to-day life at the University and more generally in Florence.

Our university does not provide any kind of accommodation but you can check on our web page for information: https://www.unifi.it/ls-61-welcome-to-unifi.html?newlang=eng

We also suggest to look also at the following website for renting rooms/flat:

http://firenze.bakeca.it/annunci/offro-camera/sorting/SBSPONS/?gclid=CNnMucHch9ECFawW0wodTRIFTQ

https://www.uniaffitti.it/listing.php?F=O&T=&C=FI

http://www.stanzazoo.com/firenze

https://www.soloaffitti.it/immobili/Toscana/Firenze/Firenze

There are also on Facebook page following groups: “Offro Firenze cerco offro camera in affitto” or “cerco offro affitti casa appartamento Firenze”

Erasmus Incoming Students

• Enrolment Form for Erasmus+ Students
• Learning Agreement for Erasmus+ Students
• Changes to the Learning Agreement for Erasmus+ Students
• Extension Request for Erasmus+ Students

Extra-EU Incoming Students (Cooperation Agreements Students)

• Enrolment Form for Extra-EU Incoming Students
• Learning Agreement for Extra-EU Incoming Students